Articles, Blog

Microsoft Education – IT Admin and Deployment with Teams for Remote Learning

March 26, 2020


Hey folks, this is Mike false
and and I’m coming at you from the Microsoft Education team.
This is our second remote web and R that we’ve been doing
experimental process things to go crazy. We’re not really sure
we’re figuring it out as we go, and so this is all for the
meeting room, community team and today’s topic is going to be
deployed. Very important. Right now we have some product experts
and we’re hoping to bring you educator expert. As well, so I’m
going to share my screen here. And as I said, my name is Mike
Phillips and I’m on the education team. I work on one
that education as well as inclusive classroom. But today
I’m gonna be talking more as an emcee or a host. And so for our
agenda, we always start out with the latest news and updates
until we talk about those for a minute. Then we have Bill Sluss
who are is amazing, deployment and it in school data. Sync
expert for all of you who are trying to get. Up and running with Microsoft
Teams. Your first stop should be school data sync and then we
want to go on Scott Fitness. Who’s a great teams. I would say
pro, who is from all bridge school there. Sick New Jersey.
He’s helped roll out and deploy and he’s done amazing things
with teams in his district. So just like yesterday, if you
joined us yesterday, 3 quick links, these are always the
same. Three were gonna start with. Make sure you go to the
Microsoft Education remote learning site. There’s the teams
for Edu quick start guide and then also Maggie. But if you have others that
wanna join the remote learning community, share this link. Terms of the updates. For today,
I want to reiterate the announcement from yesterday. For
those of you that didn’t hear, we had a great announcement with
teams meetings, an canvas, LMS integration, so big announcement
that you’ll be able to link up teams meetings with your canvas
calendar items in a really seamless way, and so Justin
Chando, Angela and some engineers work together really
quickly to get that integration out. The other one that you’ll
probably hear from bill is. We’ve updated our documents for
deployment, so we’ve got a great document which is fast
deployment for remote learning. It’s a fantastic document that
walks you through the steps on getting up and running quickly
with your school or your district vastly will be
launching the Mac Family Center page. I think right about now,
or any hour now we’re going to have a great update in a
Microsoft education with a bunch of family learning content.
There’s a lot of people at home for helping out their children with learning. And Microsoft and
flip grid partnered and put together some great content
there. So with that what I’m going to do now is turn it over.
We’re going to talk about school data, sync depleting fast track,
and I’m going to turn over to Bill Slots. So bill, if you want
to take over from me, I’m going to Unshare and I will let you
go. Unless you want me to do the slides. Uh, ever works? best I
can share directly as well. Thanks, bye. Take it away bill
yeah and **** And get the presentation. OK, so hopefully everybody I can
see my screen now. Uhm so great to meet everyone. My name is
bill’s loss of the program manager for school data sync.
Ever see all things I related to design development, product,
road map and that sort of thing with SDS and have a broader role
within the office? Edu team really around anything
deployment or it related. So from my identity security and
compliance, all of those fun pieces. So today we’re going to
talk mostly about SDS and what it is. And how you can think
about using it and an incorporating it into your plan
for remote learning deployments? So at a high level school data
sync, also known as SES, it’s a free web app and service inside
of every Office 365 education tenant. It is intended to
connect to your student information system or management
information system, or SMS as it’s known in some regions of
the world, or just ingest data in any form of variety of CSV
file formats and so. We pull that data in to do a
whole bunch of things with it. Um, the core capabilities that
we want to make available is is that we want to be able to send
through data around your teachers and students and we do
things like user provisioning or synchronizing users. And then we
send through class information to create Office 365 groups and
teams and that drives remote learning, common collab
scenarios and facilitates OneNote class, notebook
integration and a whole variety of things there. And then. We
also sent through school information. Uh, which can be
leveraged in a few different ways to build out things like
administrative units and security groups. Some of the
foundational scopes that you need to really manage Office 365
and deploy it scale, and so I’ll talk about all of those things
in detail, but at a high level. It’s a web app. It’s a tool that
you can use with a friendly interface that allows you to
synchronize the data through so you can help teachers set up and
deploy the things that they need to use so they can use them more
easily, or it’ll it’ll help. Deploy the things that I t needs
to to facilitate downstream policies. So let’s let’s walk
through a few of those. So as we synchronize data in a
minute, it’s important call out there. There are a few different
methods that we have in SDS to get data into the system, right?
Ultimately we want to land that data in Azure Active Directory.
Want to build out all of the things that I talked about, but
to get data in. We really have two primary methods. The first
is that we have a collection of Student Information Systems from
all around the world that we supported direct API connection
with and what that means is you can go in to SDS. You can put in. Uh, the credentials that
associate with your student information system an we
established a direct connection with that system and pull data
directly over the pipe. The other method, which is available
to anyone and everyone, is that regardless of what system you’re
running, it could be a database that sitting in a closet
somewhere. It could be one of the systems that you see up here
on the screen doesn’t really matter, but if you can export
your data into one of our available CSV file formats,
either the SDS format or. The clever format. You can
ingest data in just the same way, right? So it’s sort of the
catchall. No matter what system you have, CSV files work and you
can send him right into SDS and will provision out all of the
things that you intend. We also have a flow connector that can
set up and make CSV synchronization feel more like
API synchronization. So after you can automate an export from
your sis into the CSV formats, we can enable the flow connector
to on a regular schedule basis, pull in that data systematically. On a daily or
even hourly basis, depending on your needs. So so automation on
both for sure, but definitely different different capabilities across. Drilling in a bit
deeper, one of the primary foundational things that we do
in SES is we have to synchronize users, and so if you already had
users in your directory, the method of synchronization is we
want to synchronize existing users and we just evolve
identity. So we stamp in things, metadata extension attributes on
the already existing user objects, and it’s important to
note that when we do that, if your users already exists, they
can be coming from your on premises Active Directory
environment. They can be cloud only identities. It doesn’t
really matter from our perspective. All we do is add
some additional metadata on those users. Another core
capability though that SDS has is that we can actually create
the users. If you don’t have a tenant running already, and so
if you’re starting point is really zero, you have an on
board, it’s Office 365, you just want to get that initial
deployment cloud, only deployment out the door. You can
upload files to SD S and we will provision out users and assign
licenses on that provisioning process. So it really takes you
from nothing to the. Full spectrum of Office 365 tech
with very little effort and set up time. So there’s a two models
for synchronizing users and they really set the stage for
everything else at SDS. Does the next thing I’ll talk about is
around classes. So today you can also upload a class CSV or you
can pull across classes from your sis if you have an API
connection an really it’s these three primary use cases, right?
Microsoft intends for the virtual classroom environment to. To live within teams, I
think everybody is talking about teams these days and wants to
deploy teams. So we model all of the classes that comes in as a
corresponding class team and then you can fire up and
provision on top of one note class notebook and that builds
out sections for all of the students and teachers with in
your class and really underneath those teams though you also have
an Office 365 group and a group ports to a variety of services
across the office stack, so certainly it’s the back end of
everything that we do within teams. But if you’re using
something like planner or stream. Uh, those other
applications within our our broader platform are also group
enabled, so building outclasses groups really empowers the
entire ecosystem and set of applications that we offer. In addition to doing classes, we
also provision security groups and so, as you lookout, as an
admin within Office 365, nearly every policy or configuration,
whether you’re deploying devices or applications, managing
identity, all of those policy configurations at the heart of
them, you often need to specify a security group to define what
that or which users that policy would apply to, and so. If you’re deploying devices,
things like, uh, into an education device policy or
setting up MDM policy, for example, you need security
groups that manage those scopes and apps. Certainly conditional
access policy who can use which app? Groupon team creation
policy? All of these things require a security group and
SDS. We have a couple types of security groups that we build
out, so we will create an all teachers group will create an
all students group and then assuming you send a school
information through will create on we can create. On a personal basis, teachers of
school students of school and then all up school security
group that contains both teachers and students and those
things can be really powerful. It really gets you halfway to
actually manage in the platform at scale. So security group
provisioning is a huge scenario for S DS would encourage
everybody to take advantage of that capability as well. And of
course, it requires that you synchronize all of your users as
a foundation to make that work. Last scenario that I’ll talk
about is really around Au Provisioning, uh, so a user
unique type of group in Office 365. They are entirely intended
for role based delegation and so if you want to provide
administrative privileges to certain people within your
directory, but you don’t want them to be able to manage the
entire directory, you need administrative units and so we
have two scenarios and SDS, where we build administrative
units. The first is that for every school that we synchronize. Will add in every
teacher student in class to that a you and then you can use roles
like the help desk administrator role and you can assign school
based administrators effectively to manage just the students,
teachers and classes associated with a given school. The new
scenario which is in preview right now, but certainly we can
play too if you request it through our own boarding team.
Is teacher password reset. So again here we’re building out a
use on a personal basis only. We. We include just the students
of the school, uh, and then we enable, uh, or provide the
ability to enable any teacher to reset the passwords of students
and their respective school. STS role in that picture is we
provide all of the scopes the foundational use, and then we
also provide a UI to enable any teacher to actually do those
resets on a personal basis. So that’s a new capability. We’re
hoping to GA that soon, but it is available in Peru right now
if you need it, and so those are the core capabilities of tests
that we commonly see. Certainly if you want to enable Office 365
at scale as an IT admin, we believe strongly in the value proposition such that. Uh, we
make deployment free for all of our customers, and so if you’re
an organization looking to on board and you want to use tests,
those second 2 links we provided no cost. So we have in
longboarding deployment team you go to AKA dot Ms. And then our team will help walk
you through the process of applying SES at whatever scale you need. We also offer free
support at AKA dot Ms forward slash SDS support. If you’re in a scenario where
you’re coming from, say, an 80 on Prem Integration an you need
to enable hybrid identity with things like a D, connect a DFS
or enable exchange hybrid. I’d recommend going through the fast
track team and that’s that first link that you see there on the
screen. Fast track the microsoft.com. A couple new
links that we just got out in in the last week or two
specifically around deploying remote learning solutions
quickly. We have a deployment from AD on Prem. We have fast
deployment with SDS. If you need just a cloud only environment
that’s turn key that you can get up and running within a day or
two, have a deployment decision guy that sort of walks through
both of those scenarios and. Paints the picture of which one
might be the right one for you. And then Lastly the the new
announcement with the canvas integration that that Mike
Reference, which is absolutely amazing. In order for that LMS
integration to work, you have to make sure that you have users in
Azure Active Directory. In Office 365 their license in
order to take advantage of that Ms configuration, and so for
that we published a new article that specifically tailored to
the most streamlined version of creating users, which is
applicable to both. K12 and higher Ed scenarios so,
so check that out that this the stack will be made available and
the links will be in here as well. And with that I think
we’re going to turn it over to Scott. Hey thanks Bill and this
is Mike, I’m gonna share my screen back and we are super
lucky to have Mr Scott Chitnis and just as a background. Yeah
I’ve known Scott for a few years and we started out these
webinars and OK, who’s the man with the plan who’s one of the
best teams deployment training Masters in the universe and it
has to be Mr Scott, tetanus and so we have him here with us and
I’m going to. Interview him and ask him some
questions on deployment in training when he’s done and
Scott if you wanna swap over to video if you wanna show up so we
can so we can see Scott then Matt that would be fantastic on
your end and what I’m going to do here is uh, I’ll stop
presenting and let Matt switch over to Scotts video and Matt is
there behind the scenes producer Matt Whitehead. Thank you for
for all the fantastic production. So there we go. So Scott, once you introduce
yourself, purchased the other one down here. What you do,
yeah, so, uh, like you said, Scott Tipnis on my technology
integration specialist in old bridge NJ. So up counterpart.
Now we service our about 10,000 students and around 1000
teachers in a Microsoft Edu District. And so you been with
us since through the beginning of a lot of the teams work. So
tell people, sort of what you did, how you help manage the
rollout, how did SDS and teams play together in that process? Yeah, so when we when we first
started with teams it was we had piloted Microsoft classroom
previously and then when it rolled over to teams and really
started ramping up, it was really just optional in our
district. Teachers wanted to try it. They could if they didn’t
want to. They didn’t have to so my counterpart Jim and I were
really kind of just rolling out one to one PD meeting with
individual teachers who had said they wanted to try this new
thing. And then from there as things grew once more and more
teachers wanted to use it, we really start to see the value in it. That’s when we started
using SDS and that kind of took everything to the next level. And so maybe talk about that,
and I think here’s a here’s a way to think about it. Right now
there’s a whole lot of people who might be in the process of
saying, wow, we have to do this really fast. And so if you have
sort of a wisdom of Scott acquired through the do’s and
don’ts, what are some great like tomorrow? Using tips that you
can get for people? I honestly the biggest tip is just to start
using the SDSI don’t want to sound like a sales pitch or
anything like that, but. I won’t teacher before SDS. We
had our teachers manually creating their teams manually
adding the students which we know is really not that
difficult, but when you’re trying to scale quickly, SDS
itself, it rostered all of our teams. All the teachers were set
up and the teachers who were saying, like you know, I’m not
sure if I could use. I don’t know if I could even set it up.
I was able to say, OK, login. It’s already done for you. Your
teams are created, everything’s done, and to me that was huge.
And we saw across our district once teams were automatically created through SDS. The buy in
Sky rocketed, I think uh in talking to Justin Chando our
numbers as far as usage are high up there. I think we have like I
said, around 10,000 teachers and almost all of them are using it. So what would you say? Be
sure to not do. Maybe it’s been perfect for you.
Scott, you’re you’re pretty awesome guy, so maybe it was
perfect. If there is some things where you like, I would avoid
doing X or Y or Z. What might that be? You know, I don’t. I
don’t know if there’s a don’t do I think it’s just there’s a lot
of things that we ran into that maybe we didn’t have enough PD
out at first, right? Small things like maybe that you
know before we were really using teams in the very beginning it
was we had this great internal debate of one note or teams, or
which one first right? So I guess back in the day that don’t
was Don’t start the one note first, ’cause then you could
just add it to teams. If you do that. But I wouldn’t say there’s
a doe in it, just like. Use SDS, that really was the
biggest by in peace and then make sure that there’s enough
PD to follow it up with teams itself. We did find that you
know and still occasionally get an email that says, hey, you
know, like I’ve been using teams, everything is great, but
I just wish there was a better way to not get a bunch of
emails with assignments that I’m like. Well you need a
little help. Let’s show you how to actually use the assignments
tab because I think people jumped in so quickly that maybe
they weren’t aware of exactly how to use everything. What about so? You probably
works fairly closely. Well, I actually don’t know the exact
structure, but you got it administrators. You probably
people you might work with, so maybe talk about the job roles
and order with these different people. Sure, so like I said,
myself and Jimmy Ann’s deli are checking tech integration
specialist. We do have and I think he’s even on this call
Sean McCoy. He’s our network admin so he really handles all
the licensing and everything with Microsoft on the back end. Gemini play a big role in the PD
that goes out from there. In our district we have building
support people who kind of take tech requests. But in all of
that the PD is come from at the district level. We have like
model classrooms and things like that. You want me to get into the PD? Yeah, that was actually
gonna be next and maybe now you can talk about what you did, but
obviously we’re kind of in a new world now where a lot of this
might be remote PD, so maybe you can put a spin on what we did
this, but you could do that. That might help. People were
listening sure, so original so we had what we call the old
bridge professional learning Academy where teachers are able
to sign up for professional days and a lot of that was technology
based so we were running those. We also ran individual one to one piddies where. The teacher
has a question or just wants to learn teams. I would go out or
Jim would go out and then we also did model classrooms which
allowed teachers who were just teaching their classes to be
observed by their colleagues. and I think that was really
helpful for teachers to see what teams look like being
implemented. Obviously we’re kind of teaching and learning in
a different world over these last few weeks and probably for
the next few weeks we have plans to really use teams for the same
type of concepts once things settle down here where we might run. PD sessions I saw. I don’t
know she’s on this call, but Kathy Chris, now ski, who’s
another awesome Microsoft Edie Rockstar she’s running PD
sessions almost everyday where teachers could just jump in live
and see her demonstrate teams or one note or whatever the case
is, so that’s something that’s on our radar. I think for one to
one as well as groups just for the time being. Yeah, that’s
great and it in terms of well will get wrapped up here. But
what do you have? Any words of advice, wisdom, what do you
suggest for the people out there who might be new to all this?
Uh, you know, coming from the I’ll call you Obi one kenobi or
you know, I don’t know if I go somewhere. Yoda, ’cause you
know? Yeah it is pretty old and you’re not that old, but as Obi
Wan Kenobi, what’s your sage wisdom around SDS deployment
teams and sort of getting set up well I would say and again I
mentioned Sean our our network admin who’s probably on this call. Uh, we we were very much
novices. I think I still personally am, but what’s helped
us succeed is just utilizing this whole team and the
resources that are out there. Like right now. The remote
learning team and through Twitter and just the general
support from Microsoft Education team has been really helpful
because we didn’t really know everything that we need to do.
But we know that was able to jump on a call with someone or
or send somebody message on teams and that’s really what I
think is led to our success. Thank you Scott. Thanks for
joining us today and what I’m gonna do is. I’m gonna put a
Scott slide back up there and if you don’t already, follow Scott
on Twitter. I gotta square handle. He’s a He’s real fun to
collaborate with on Twitter. Has lots of great content and we’re
going to be wrapping up now. So recap of the region there is the
key. Microsoft remote learning site. There’s the teams. Edu
quick start guide and again if you are going to be talking with
others in your area. Had them set up for the teams
remote learning community, there’s a link there and then we
we posting today’s PowerPoint. Very PowerPoint deck will be
publicly available, but we posted the video inside of the
remote Matt White heads working on a stream channel to get those
posted history reminder. Any support? Want file a ticket? My
great folks who can help out. And Lastly, this is not doing
webinars. Tomorrow we’ve got. Flip grid view, flip grid home
and family and will be joined by Joey Charlson, an Cosme just
voice. Then we’ve got staff collaboration and distance
learning on Friday and then on Monday. Is it be a big topic?
How to do remote PD? We’ve got some great special gas we got,
Kathy Kavanaugh Becky Keene and will keep putting these out. And
like I said, We’re figuring out I know. So any technical
difficulties? Blank still figuring out as we go and thank
you very much.

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